{"id":188277,"date":"2019-05-12T04:18:51","date_gmt":"2019-05-12T02:18:51","guid":{"rendered":"https:\/\/loudavymkrokem.cz\/?p=188277"},"modified":"2026-06-05T21:07:56","modified_gmt":"2026-06-05T19:07:56","slug":"how-to-use-notion-organise-life","status":"publish","type":"post","link":"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/","title":{"rendered":"Notion: How I Finally Organised My Life"},"content":{"rendered":"\n<p><strong><a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> is the app that helped me organise my entire life. If you&#8217;ve ever wondered how to use <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> effectively, this article is for you \u2014 in the first part, I describe my personal workflow in every detail, and in the second, I break down the tools and features I use within <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>.<\/strong><\/p>\n\n\n\n<p><em><strong>Before you dive in<\/strong>: If you end up liking <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>, please consider signing up through <strong><a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/doporucujeme\/notion\/\" data-shortcode=\"true\">my referral link<\/a>.<\/strong> You&#8217;ll get $10 in credits for later use, and I&#8217;ll receive a small reward from <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> too. It costs you nothing, and it gives me one more reason to keep writing about <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>. \ud83d\ude42<\/em><\/p>\n\n\n\n<!--more-->\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Organising_Life_as_a_Personal_Goal\" >Organising Life as a Personal Goal<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#What_Have_I_Already_Tried\" >What Have I Already Tried?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#How_Do_You_Record_Absolutely_Everything\" >How Do You Record Absolutely Everything?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Which_Apps_Did_Notion_Replace_for_Me\" >Which Apps Did Notion Replace for Me?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Notion_%E2%80%94_All_Your_Apps_in_One\" >Notion \u2014 All Your Apps in One<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#How_I_Organised_My_Notion_Setup\" >How I Organised My Notion Setup<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#How_I_Capture_Tasks_and_Ideas_in_Notion\" >How I Capture Tasks and Ideas in Notion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#How_I_Stay_on_Top_of_Personal_Matters\" >How I Stay on Top of Personal Matters<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Personal_Contact_Manager_and_Relationship_Tracker\" >Personal Contact Manager and Relationship Tracker<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#A_Personal_Library_of_Books_Ive_Read_or_Plan_to_Read\" >A Personal Library of Books I&#8217;ve Read or Plan to Read<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Tracking_Physical_Activities_%E2%80%94_From_Yoga_to_Trekking\" >Tracking Physical Activities \u2014 From Yoga to Trekking<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Managing_Complex_Work_Projects_in_Notion\" >Managing Complex Work Projects in Notion<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#How_We_Manage_the_Loudavym_krokem_Blog\" >How We Manage the Loudav\u00fdm krokem Blog<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#We_Follow_a_Content_Calendar\" >We Follow a Content Calendar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#SEO_Changelog_and_Website_Maintenance\" >SEO, Changelog, and Website Maintenance<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Managing_Client_Projects\" >Managing Client Projects<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Notion_Is_a_System_in_Constant_Evolution\" >Notion Is a System in Constant Evolution<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Download_My_Workflow_for_Free\" >Download My Workflow for Free<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#What_Notion_Can_Do\" >What Notion Can Do<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Creative_Writing_Without_Limits\" >Creative Writing Without Limits<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Organisation_and_Editing_Have_Never_Been_Easier\" >Organisation and Editing Have Never Been Easier<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Organisation_Through_Pages_and_Subpages\" >Organisation Through Pages and Subpages<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#The_Block_as_a_Universal_Tool\" >The Block as a Universal Tool<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Task_Management_and_Project_Planning\" >Task Management and Project Planning<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Export_to_PDF_and_Markdown\" >Export to PDF and Markdown<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Team_Collaboration_and_Sharing\" >Team Collaboration and Sharing<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Thanks_for_Reading\" >Thanks for Reading!<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/loudavymkrokem.cz\/en\/how-to-use-notion-organise-life\/#Bonus_Tip_How_to_Create_a_Database_in_Notion_and_Reference_It_Elsewhere\" >Bonus Tip: How to Create a Database in Notion and Reference It Elsewhere<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Organising_Life_as_a_Personal_Goal\"><\/span>Organising Life as a Personal Goal<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>I&#8217;m the kind of person who can&#8217;t let things go. My mind constantly churns through unfinished tasks, and I keep creating new ones that only fuel the ever-burning fire of stress.<\/p>\n\n\n\n<p>That&#8217;s why I&#8217;m perpetually searching for ways to compartmentalise my life, write everything down clearly, and get all those swirling thoughts out of my head. I&#8217;ve tried just about everything.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_Have_I_Already_Tried\"><\/span>What Have I Already Tried?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong>Before I landed on <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>, I went through various phases of personal management.<\/strong> I should mention upfront that I&#8217;ve always gravitated \u2014 sometimes unknowingly \u2014 towards the GTD (Getting Things Done) method. It&#8217;s been a constant companion in one form or another.<\/p>\n\n\n\n<p>For several years, I carried two little books with me everywhere: a <strong>paper diary and a notebook<\/strong>. I jotted down everything that mattered \u2014 tasks that needed doing, scheduled meetings, and ideas that popped up throughout the day.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1000\" height=\"682\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/zapisniky.jpg\" alt=\"I no longer write things down on paper\" class=\"wp-image-56140\" title=\"\"><figcaption class=\"wp-element-caption\">I no longer write things down on paper<\/figcaption><\/figure>\n\n\n\n<p>But paper isn&#8217;t flexible enough. Sooner or later, I got tired of constantly rewriting my list of active projects. The diaries ended up splattered with coffee, crumpled like lunch wrappers, and eventually stopped making sense as a comprehensive organisational tool. <strong>I simply couldn&#8217;t keep them tidy.<\/strong><\/p>\n\n\n\n<p>These days, I only use a paper diary to write down tasks for specific days, which I pull from another system. What followed were several years of trying various apps and systems, but none of them ever felt quite right.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_Do_You_Record_Absolutely_Everything\"><\/span>How Do You Record Absolutely Everything?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The fundamental problem with most apps is that they specialise in just one particular way of recording information. Some are better suited for business management, others excel at quickly capturing thoughts, and then there are those that focus mainly on design.<\/p>\n\n\n\n<p>I kept asking myself: <strong>Is my system actually making me more productive and organised if I have to spend time keeping ALL these apps up to date?<\/strong><\/p>\n\n\n\n<p>Using multiple apps inevitably means that sooner or later, one of them falls by the wayside, and I lose trust in the entire system. Then I delete apps and start all over again.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Which_Apps_Did_Notion_Replace_for_Me\"><\/span>Which Apps Did Notion Replace for Me?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>I was using a whole range of apps that weren&#8217;t compatible with each other. I make a living from writing and working online, so tools for creative writing and client management are absolutely essential to me.<\/p>\n\n\n\n<p><em>My previous workflow looked like this:<\/em><\/p>\n\n\n\n<p><strong>Writing: Google Docs, Evernote, Microsoft Word<\/strong><\/p>\n\n\n\n<p>I never had a favourite writing tool. What annoyed me about all of them was the overwhelming number of buttons and the time I spent formatting every single time. I work on a Mac, but I ruled out Pages almost immediately.<\/p>\n\n\n\n<p>I wrote in Evernote for a while, but soon realised it&#8217;s more of a note-taking tool than a creative writing one. Before <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>, I was using Google Docs and Microsoft Word. Both look similar, but clients tend to prefer one or the other.<\/p>\n\n\n\n<p><strong>Task Management: Trello, Apple Reminders<\/strong><\/p>\n\n\n\n<p>Everyone uses Trello, so I jumped on the bandwagon too. The problem was that with so many ongoing projects and their long-term timelines, I ended up with a sprawling collection of boards where I tracked project statuses and current tasks.<\/p>\n\n\n\n<p>Trello is a brilliant tool, and since <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> also offers a Kanban-style view, I stuck with that approach for a while longer.<\/p>\n\n\n\n<p>For random thoughts that came to me during the day and shopping lists, I used the native Apple Reminders app. I regularly pruned these and kept them current.<\/p>\n\n\n\n<p><strong>Personal CRM and Database Management: Google Sheets, Airtable<\/strong><\/p>\n\n\n\n<p>I&#8217;m one of those people who has a spreadsheet for everything, including a personal system for managing &#8220;relationships&#8221; with people and clients.<\/p>\n\n\n\n<p>I relied heavily on Google Sheets and Airtable \u2014 both have their strengths and weaknesses. Although I haven&#8217;t migrated my existing spreadsheets to <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> yet, any new ones I create live exclusively in <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>.<\/p>\n\n\n\n<p><strong>Notes and Important Information: Evernote, Mac Stickies, Apple Notes<\/strong><\/p>\n\n\n\n<p>I frequently scan documents, photograph invoices, and scribble down random notes that need sorting later. Evernote served as my inbox \u2014 I&#8217;d upload documents from my phone and then organise them on my computer.<\/p>\n\n\n\n<p>Mac Stickies were for tasks that needed doing but didn&#8217;t fit neatly into any other app. Apple Notes acted as a catch-all inbox for random notes of all kinds, which I&#8217;d then sort and process further.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Notion_%E2%80%94_All_Your_Apps_in_One\"><\/span>Notion \u2014 All Your Apps in One<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>As you&#8217;ve probably gathered, my workflow was far from ideal. I only realised just how fragmented my attention was across all these apps when I sat down and wrote it all out.<\/p>\n\n\n\n<p><em>On top of that, I was using a combination of two methods: Kanban and GTD. It wasn&#8217;t a great mix.<\/em><\/p>\n\n\n\n<p>Then <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> came along, and just like that \u2014 almost like a snap of the fingers \u2014 I found a solution that, for the first time ever, makes me feel like I&#8217;m truly in control of my time with everything perfectly organised.<\/p>\n\n\n\n<p><strong>Let me introduce you to <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>, the all-in-one app that organised my life down to the last detail.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"632\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/uvodni-obrazovka-notion-1024x632-1.png\" alt=\"Notion app home screen\" class=\"wp-image-56141\" title=\"\"><figcaption class=\"wp-element-caption\"><a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app home screen<\/figcaption><\/figure>\n\n\n\n<p>What sets <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> apart from other tools is that it becomes whatever you want it to be. You can build a system as complex or as simple as you like, perfectly tailored to your needs. <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> can be used for anything \u2014 from managing a recipe collection to running a complex business structure.<\/p>\n\n\n\n<p>The fundamental building element of the app is a &#8220;block,&#8221; which can serve a wide range of purposes. A block can be a heading, a paragraph, an image, or an entire database with dozens of possible ways to view it.<\/p>\n\n\n\n<p>When people ask me what system I&#8217;d compare <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> to, I say: <em>&#8220;<a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> is like Lego. You get an empty playing field and as many bricks as you want. It&#8217;s entirely up to you what you build.&#8221;<\/em><\/p>\n\n\n\n<p>At first glance, <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> looks like a simple app. That&#8217;s because the creators did a masterful job with the design. You know Dropbox Paper? <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> is even more beautiful.<\/p>\n\n\n\n<p>In <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>, you can literally recreate copies of all the apps you currently use. Evernote? Five minutes. Trello? Three clicks.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_I_Organised_My_Notion_Setup\"><\/span>How I Organised My Notion Setup<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>There are plenty of descriptions online about what <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> can do and how to work with it. The truth is, the best way to learn <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> is by trying things out yourself. Today, I want to give you inspiration for how to use <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> for managing your personal life and a small team.<\/p>\n\n\n\n<p>I created a main page in <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> (called &#8220;Safe Zone&#8221;) and split the screen into three columns.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Input capture, strategic planning, current mini-projects<\/li>\n\n\n\n<li>GTD method (task management), interests, investments, and health<\/li>\n\n\n\n<li>Work and personal projects<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"632\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/uvodni-obrazovka-kategorie-1024x632-1.png\" alt=\"Categories on the Notion app home screen\" class=\"wp-image-56142\" title=\"\"><figcaption class=\"wp-element-caption\">Categories on the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app home screen<\/figcaption><\/figure>\n\n\n\n<p><em>My workflow is constantly evolving and has its quirks. But if you genuinely like it, you&#8217;re welcome to <a href=\"https:\/\/www.notion.so\/lkmedia\/Safe-zone-VZOR-39f902739a9247a681b58715f1802ec4\" target=\"_blank\" rel=\"noopener\">copy my entire Notion dashboard<\/a>.<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_I_Capture_Tasks_and_Ideas_in_Notion\"><\/span>How I Capture Tasks and Ideas in Notion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>The backbone of my workflow is the <strong>Inbox<\/strong> tab, which sits in my menu, favourites, and right at the top of my main page. I simply dump all tasks, ideas, and thoughts that come to me throughout the day into this one place. It&#8217;s the only collection point I use now.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"608\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/inbox-notion-1024x608-1.png\" alt=\"GTD Inbox in the Notion app\" class=\"wp-image-56143\" title=\"\"><figcaption class=\"wp-element-caption\">GTD Inbox in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app<\/figcaption><\/figure>\n\n\n\n<p>I often type into it while walking, in a taxi, or even in the bathroom. But nothing stays in there for more than a few days because I regularly go through everything and sort it. Items then move into one of these folders as simple to-do checkbox blocks:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Someday\/Maybe<\/strong> \u2014 ideas I&#8217;d like to pursue, but now isn&#8217;t the right time<\/li>\n\n\n\n<li><strong>Projects<\/strong> \u2014 where I list project names<\/li>\n\n\n\n<li><strong>Waiting<\/strong> \u2014 tasks where I&#8217;m waiting on someone else to take action<\/li>\n\n\n\n<li><strong>To-Do<\/strong> \u2014 tasks and ideas I&#8217;ve decided to tackle as soon as possible<\/li>\n\n\n\n<li><strong>Today<\/strong> \u2014 tasks that absolutely must be done today<\/li>\n<\/ul>\n\n\n\n<p>Time-sensitive tasks \u2014 things that need to happen on a specific day or at a specific time (a doctor&#8217;s appointment, sending a report) \u2014 don&#8217;t go into folders. Instead, I log them in a dedicated <strong>Tasks database<\/strong>. I assign a specific date to each task, and when that day arrives, it automatically appears in my <strong>Today<\/strong> folder.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"633\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/dnes-notion-1024x633-1.png\" alt=\"GTD Today folder\" class=\"wp-image-56144\" title=\"\"><figcaption class=\"wp-element-caption\">GTD Today folder<\/figcaption><\/figure>\n\n\n\n<p>The <strong>Projects<\/strong> folder is for anything that requires at least two steps to complete. Each entry describes what the project will look like when it&#8217;s finished. If I find a task in my Inbox like &#8220;article about <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>,&#8221; I add it to Projects and simultaneously create a first action step in the <strong>To-Do<\/strong> folder: &#8220;prepare a draft of the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> article.&#8221; I keep going like this until all the tasks in the project are done. Once complete, it goes to the Archive.<\/p>\n\n\n\n<p>Every evening, I review my To-Do folder and pick the tasks I need to tackle the following day, moving them into the <strong>Today<\/strong> folder. That&#8217;s the only folder I open in the morning. It gives me a clear roadmap for the day ahead.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_I_Stay_on_Top_of_Personal_Matters\"><\/span>How I Stay on Top of Personal Matters<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>I love data, and the more historical data I have, the better conclusions I can draw. That&#8217;s also why I&#8217;ve been wearing a smartwatch every single day for over six years \u2014 it tracks everything from steps taken to resting heart rate.<\/p>\n\n\n\n<p><strong>Until recently, though, I was far less successful with seemingly trivial things<\/strong> \u2014 like remembering family and friends&#8217; birthdays, saving notes from books I&#8217;ve read, or regularly reviewing investments and savings. So I created the following categories in <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Personal_Contact_Manager_and_Relationship_Tracker\"><\/span><strong>Personal Contact Manager and Relationship Tracker<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"642\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/osobni-crm-1024x642-1.png\" alt=\"Personal CRM in the Notion app\" class=\"wp-image-56145\" title=\"\"><figcaption class=\"wp-element-caption\">Personal CRM in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app<\/figcaption><\/figure>\n\n\n\n<p>Recording details about family, friends, and clients in a spreadsheet \u2014 including things like when you last spoke and what you talked about \u2014 might sound a bit odd. But for scatterbrained people like me, it makes life immeasurably easier.<\/p>\n\n\n\n<p>In my case, I built a database listing everyone I interact with regularly. <strong>In the screenshot, you can see the family filter applied, along with the most important piece of information: everyone&#8217;s birthday<\/strong> \u2014 plus a reminder notification set to alert me two days in advance.<\/p>\n\n\n\n<p>A raw database can be hard to scan at a glance, so I created a second view in calendar format.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1738\" height=\"1200\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/kalendar-narozeniny.png\" alt=\"Example of the calendar view in the Notion app\" class=\"wp-image-56146\" title=\"\"><figcaption class=\"wp-element-caption\">Example of the calendar view in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app<\/figcaption><\/figure>\n\n\n\n<p><em>You can learn how to create a calendar view of a database in the final section of this article.<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"A_Personal_Library_of_Books_Ive_Read_or_Plan_to_Read\"><\/span>A Personal Library of Books I&#8217;ve Read or Plan to Read<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You know that feeling when you finish a book and have no idea which one to pick up next? Even though friends have recommended a dozen titles over the past six months? I know it well \u2014 but I haven&#8217;t experienced it in a while. <strong>That&#8217;s because I have a book database.<\/strong><\/p>\n\n\n\n<p>My book database tracks all the recommended titles I&#8217;d like to read, as well as books I&#8217;ve finished \u2014 complete with notes (when they&#8217;re worth it). Whenever I finish a book, I simply glance at the list and grab the next one. I know for certain <strong>it&#8217;ll be something I&#8217;m interested in<\/strong>.<\/p>\n\n\n\n<p>I also track the genre and the month I read each book. That way, I can do a year-end review and adjust my reading habits if needed.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"513\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/seznam-cteni-notion-1024x513-1.png\" alt=\"Book database with reading list\" class=\"wp-image-56147\" title=\"\"><figcaption class=\"wp-element-caption\">Book database with reading list<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Tracking_Physical_Activities_%E2%80%94_From_Yoga_to_Trekking\"><\/span>Tracking Physical Activities \u2014 From Yoga to Trekking<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>I don&#8217;t go to the gym \u2014 I work out at home. My willpower isn&#8217;t always great, so I often exercise sporadically or skip it altogether. But the moment I start logging my progress (or an app tracks it for me), I exercise with almost miraculous regularity.<\/p>\n\n\n\n<p><strong>I have a rule: I must complete at least 3 physical activities per week.<\/strong> To keep myself accountable, I created an <strong>Exercise<\/strong> calendar in <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> where I log every session. No elaborate details \u2014 I just create an entry for the specific date and name it in the format &#8220;Activity \u2013 time spent.&#8221;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1738\" height=\"1146\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/cviceni-notion.png\" alt=\"Logging workouts in the Notion calendar\" class=\"wp-image-56148\" title=\"\"><figcaption class=\"wp-element-caption\">Logging workouts in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> calendar<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Managing_Complex_Work_Projects_in_Notion\"><\/span>Managing Complex Work Projects in Notion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>In the third column of my dashboard, you&#8217;ll find links to work and personal projects that need their own dedicated management. These are mainly our blogs and clients. Let me show you examples of both: the Loudav\u00fdm krokem blog and an unnamed client.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_We_Manage_the_Loudavym_krokem_Blog\"><\/span>How We Manage the Loudav\u00fdm krokem Blog<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>We treat our own online projects with the same professionalism we bring to our clients. Planning, regular task reviews, and staying on top of things have proven to be the most effective way to stay ahead of the competition. That&#8217;s why we have a dashboard like this for each blog:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"694\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/loudavym-krokem-notion-1024x694-1.jpg\" alt=\"Project management in the Notion app\" class=\"wp-image-56149\" title=\"\"><figcaption class=\"wp-element-caption\">Project management in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"We_Follow_a_Content_Calendar\"><\/span>We Follow a Content Calendar<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Although my better half often ignores the plan, I diligently log all article ideas and assign who should write them. When there&#8217;s a free moment, I just browse the <strong>Articles<\/strong> list and pick one to work on. I add it to my project list, define the first step, and get cracking.<\/p>\n\n\n\n<p><strong>The Articles list also includes published pieces.<\/strong> Since we frequently optimise or update individual articles, I log any changes. This lets me later track whether a particular change helped or not.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"SEO_Changelog_and_Website_Maintenance\"><\/span>SEO, Changelog, and Website Maintenance<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Our blogs run on WordPress, so each one needs at least a brief weekly check-in to update plugins and fix SEO issues that accumulate during publishing and other site work.<\/p>\n\n\n\n<p>I also keep a <strong>Changelog<\/strong> where I record all code and structural changes to the website that could affect search engine rankings or site performance. This way, I can always go back in time and pinpoint which change caused a problem.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Managing_Client_Projects\"><\/span>Managing Client Projects<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>My wife and I run a boutique agency called LK Media, and we work with a range of clients \u2014 each requiring something slightly different. <strong>So I designed a universal structure that we apply to every new client.<\/strong> Whether the brief involves pure copywriting, developing a communications plan, or fully managing all social media channels including paid advertising, the workflow always looks something like this:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"669\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/klientsky-projekt-1024x669-1.png\" alt=\"Client project management in the Notion app\" class=\"wp-image-56150\" title=\"\"><figcaption class=\"wp-element-caption\">Client project management in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app<\/figcaption><\/figure>\n\n\n\n<p>It&#8217;s straightforward. We log <strong>our tasks in a calendar<\/strong>, <strong>client tasks in a to-do box<\/strong>, and useful information in the <strong>Links<\/strong> section, which houses all the relevant resources we might need for our work.<\/p>\n\n\n\n<p>Clients often have their own preferences and a specific vision for the collaboration. I note those details in the <strong>Client Recommendations<\/strong> column so they&#8217;re always front and centre.<\/p>\n\n\n\n<p>We don&#8217;t use Kanban, Gantt charts, or any other complex systems. They&#8217;re not necessary for our work, and maintaining them would only eat into our time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Notion_Is_a_System_in_Constant_Evolution\"><\/span>Notion Is a System in Constant Evolution<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Whether you think my workflow is brilliant or rubbish, it&#8217;s always evolving. <strong>It changes mainly as my needs change. And that&#8217;s the best thing about <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>.<\/strong> In just a few clicks, I can rearrange or tweak my system so it fits perfectly again.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Download_My_Workflow_for_Free\"><\/span>Download My Workflow for Free<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><em>My workflow is constantly evolving and has its quirks. But if you genuinely like it, you&#8217;re welcome to <a href=\"https:\/\/notion.grsm.io\/dashboard\" target=\"_blank\" rel=\"noopener\">copy my entire Notion dashboard<\/a>.<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_Notion_Can_Do\"><\/span>What Notion Can Do<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>How about we start from the beginning? Let&#8217;s take a look at the key features that make <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> such an effective and versatile tool.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Creative_Writing_Without_Limits\"><\/span>Creative Writing Without Limits<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> pages fully support Markdown. This means you can write and create everything from recipes to full blog articles directly in <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>.<\/p>\n\n\n\n<p>You can insert links into your text, arrange objects into columns, embed tables, lists, bullet points, and more. Everything you&#8217;re used to from other tools \u2014 and then some. <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> also has blocks for writing source code, embedding PDF files, and you can even insert an external Google Sheets spreadsheet right into a page.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/markdown-notion-768x998-1.png\" alt=\"Markdown in Notion\" class=\"wp-image-56151\" width=\"225\" height=\"292\" title=\"\"><figcaption class=\"wp-element-caption\">Markdown in <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a><\/figcaption><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Organisation_and_Editing_Have_Never_Been_Easier\"><\/span>Organisation and Editing Have Never Been Easier<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>The block system makes it incredibly easy to rearrange, edit, duplicate, and move anything at any time.<\/p>\n\n\n\n<p>Whether you need to move a paragraph, an image, or any number of other blocks, simply select them with your mouse and drag them into place \u2014 or use the good old CTRL+C and CTRL+V shortcuts.<\/p>\n\n\n\n<p><strong>Being able to move content around this effortlessly is a massive relief.<\/strong> No more dealing with Word&#8217;s formatting and page structure falling apart every time you copy and paste.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/reorganizace-notion.gif\" alt=\"Organising content in the Notion app\" class=\"wp-image-56152\" width=\"189\" height=\"335\" title=\"\"><figcaption class=\"wp-element-caption\">Organising content in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Organisation_Through_Pages_and_Subpages\"><\/span>Organisation Through Pages and Subpages<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><strong>As you&#8217;ve already seen in my workflow, <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> works on a system of pages and subpages.<\/strong> You can have as many as you like. A single page can even contain hundreds of nested subpages!<\/p>\n\n\n\n<p>I use nested pages all the time, and alongside blocks, they&#8217;re what makes <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> a truly unique app.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"960\" height=\"540\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/schema-stranek-notion.gif\" alt=\"Page structure in the Notion app\" class=\"wp-image-56153\" title=\"\"><figcaption class=\"wp-element-caption\">Page structure in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_Block_as_a_Universal_Tool\"><\/span>The Block as a Universal Tool<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Every page is made up of blocks that you can freely create, edit, and modify. A block can be practically anything:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Text<\/li>\n\n\n\n<li>Page<\/li>\n\n\n\n<li>To-do list<\/li>\n\n\n\n<li>Heading (H1, H2, H3)<\/li>\n\n\n\n<li>Bulleted list<\/li>\n\n\n\n<li>Numbered list<\/li>\n\n\n\n<li>Code snippet<\/li>\n\n\n\n<li>Database (table, calendar, Kanban, \u2026)<\/li>\n<\/ul>\n\n\n\n<p>Blocks also let you import all kinds of media. You can embed web articles, YouTube videos, PDF files, documents, and anything else you can think of into your <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> workspace in various ways.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/blok-notion-768x768-1.png\" alt=\"Individual blocks in the Notion app\" class=\"wp-image-56154\" width=\"286\" height=\"286\" title=\"\"><figcaption class=\"wp-element-caption\">Individual blocks in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Task_Management_and_Project_Planning\"><\/span>Task Management and Project Planning<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>The centrepiece block type in <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> is the database, which offers multiple display options. Used to Trello? Then you&#8217;ll love the Kanban view:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"2000\" height=\"1400\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/kanban-notion.png\" alt=\"Kanban view in Notion\" class=\"wp-image-56155\" title=\"\"><figcaption class=\"wp-element-caption\">Kanban view in <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a><\/figcaption><\/figure>\n\n\n\n<p>Prefer a calendar or a classic database overview instead? <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> offers those views too.<\/p>\n\n\n\n<p><strong>Thinking about rolling out <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> across a large team?<\/strong> A database can grow quite large and become unwieldy. But <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> lets you create views with filtered data. Each team member can set up their own database view that shows only their tasks.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Export_to_PDF_and_Markdown\"><\/span>Export to PDF and Markdown<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You can export anything from <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> as a PDF or Markdown file. This makes it easy to back up finished work or send deliverables to clients (if a shared link isn&#8217;t enough for them).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Team_Collaboration_and_Sharing\"><\/span>Team Collaboration and Sharing<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> lets you create Workspaces \u2014 dedicated spaces where your pages live. You can have a separate workspace for your personal life and another for your business. Any page can be shared with anyone, much like Google Docs. <strong>You can even enable Google indexing.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Thanks_for_Reading\"><\/span>Thanks for Reading!<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"has-pale-cyan-blue-background-color has-background\"><em>If you&#8217;ve taken a liking to <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>, please consider signing up through <strong><a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/doporucujeme\/notion\/\" data-shortcode=\"true\">my referral link<\/a>.<\/strong> You&#8217;ll get $10 in credits for later use, and I&#8217;ll receive a small reward from <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> too. It costs you nothing, and it gives me one more reason to keep writing about <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a>. \ud83d\ude42<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Bonus_Tip_How_to_Create_a_Database_in_Notion_and_Reference_It_Elsewhere\"><\/span>Bonus Tip: How to Create a Database in Notion and Reference It Elsewhere<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>In the section about processing incoming items, I mentioned that tasks from my Tasks database automatically appear on the Today page if I&#8217;ve scheduled them for the current day.<\/p>\n\n\n\n<p><strong>Let&#8217;s see how it&#8217;s done.<\/strong> In your Workspace, click the &#8220;+&#8221; button (Add a page) and select the Database-Table template.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/tabulka-notion-768x554-1.png\" alt=\"Selecting a page type in the Notion app\" class=\"wp-image-56156\" width=\"402\" height=\"290\" title=\"\"><figcaption class=\"wp-element-caption\">Selecting a page type in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Next, choose the columns you want to use. Don&#8217;t forget to include a Date column \u2014 it&#8217;s essential for this setup. Fill in one row and enter today&#8217;s date in the Date column.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/testovaci-ukol-768x275-1.png\" alt=\"A test task in the Notion app\" class=\"wp-image-56157\" width=\"331\" height=\"118\" title=\"\"><figcaption class=\"wp-element-caption\">A test task in the <a class=\"thirstylink\" rel=\"nofollow\" target=\"_blank\" title=\"Notion\" href=\"https:\/\/loudavymkrokem.cz\/en\/doporucujeme\/notion\/\" data-shortcode=\"true\">Notion<\/a> app<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Then create another page and name it &#8220;Today.&#8221; Instead of using a template, press Enter to start creating a new block. Here, select <strong>Create Linked Database<\/strong> and choose your test database.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1532\" height=\"836\" src=\"https:\/\/www.loudavymkrokem.cz\/wp-content\/uploads\/2023\/05\/ukol-dnes.png\" alt=\"Today&#039;s task\" class=\"wp-image-56158\" title=\"\"><figcaption class=\"wp-element-caption\">Today&#8217;s task<\/figcaption><\/figure>\n\n\n\n<p>All that&#8217;s left is to set a filter so only tasks with today&#8217;s date are displayed \u2014 and you&#8217;re done.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Notion is the app that helped me organise my entire life. In the first part of this article, I describe my workflow in detail; in the second, I explain the tools I use within Notion.<\/p>\n","protected":false},"author":2,"featured_media":56165,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","rank_math_title":"How to Use Notion to Organise Your Life","rank_math_description":"Discover how to use Notion to organise your life, manage projects, and replace dozens of apps. See my full workflow and start building yours today!","rank_math_focus_keyword":"how to use notion","rank_math_seo_score":""},"categories":[682],"tags":[],"class_list":{"0":"post-188277","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-self-development"},"acf":[],"featured_image_src":"https:\/\/loudavymkrokem.cz\/wp-content\/uploads\/2019\/05\/notion-coverweb.jpg","author_info":{"display_name":"Luk\u00e1\u0161 Kone\u010dn\u00fd","author_link":"https:\/\/loudavymkrokem.cz\/en\/author\/lukas-konecny\/"},"_links":{"self":[{"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/posts\/188277","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/comments?post=188277"}],"version-history":[{"count":1,"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/posts\/188277\/revisions"}],"predecessor-version":[{"id":188297,"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/posts\/188277\/revisions\/188297"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/media\/56165"}],"wp:attachment":[{"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/media?parent=188277"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/categories?post=188277"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/loudavymkrokem.cz\/en\/wp-json\/wp\/v2\/tags?post=188277"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}